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Besides the ideas listed on page 32 of the WHO ToT Handbook Basic Level, what else you can do to keep the training running in time? Add at least two ideas
Give responsibility and ownership to participants, so that sessions will be able to start on time, there will be no delays, no disruption, etc.
A trainer should be able to improvise in the event of some disruptions such as power or equipment failure. Without losing the concepts and meanings of the sessions, a trainer should be able to use alternate and available means to provide training on time.Improvising to adjust to unexpected disruptions may include changing from a small group exploratory (learn as you go) activity to a more directed practice or demonstration/lecture.
In my experience, the most common time management problem is that participants have difficulty arriving on time each day due to unreliable public transportation. So then we have to decide whether we’ll start on time and find a way to catch up those who arrive late or if we’ll start and end later as a whole. If we’re starting later than planned we can offer to those who have already arrived additional learning opportunities, such as review of prior concepts, a little quiz, practicing something, etc. Or, they may prefer to use that time to take care of personal tasks.
One idea that kept activities on track was to put an actual count down clock into the PowerPoint presentation. That way all the participants can see real time how they are managing their time and make adjustments if necessary.
Have a timekeeper which the presenter has chosen himself give the yellow and red card signal. Yellow card to show that you are coming close to the time deadline and the red card to signal that it is now time to give the closing statement or sentence.
Keep your alarm in your cellphone in your pocket with no sound but vibration mode to remind you that you approaching the deadlineSet notifications in google calendars in the same computer we are using for the presentations.
Set a timekeeper with a chronometer.Practice your sessions/presentations so you have a decent idea of how long they will take. Be firm when addressing participants who get ‘off track’.
So many great ideas already shared…
At times, in presenting, I have found that questions can be both ‘wonderful’ interactive times, but can also greatly slow down a process, especially when the question will be answered, if the audience was to give the presenter just a little bit more time to complete a ‘section’ or ‘ topic’. So, as I believe it is important to encourage and answer questions, it can be helpful from a time standpoint, to hold questions until certain sections of a presentation are complete.In planning the presentation, identify on your notes items or examples that should be eliminated if the time doesn’t allow,and then skip over them when the time is running late.
Similarly, breaking into small groups takes time, so an alternate activity where the same information may be shared in an observation session with a sharing of discussion with the person sitting right next to you would save time.
Prepare the sequence of topics that we will present to save time and choose precise language which will cut down on long explanation.
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Based on experience, time keeping for training boils down to efficient planning in advance. Re-visit what the main messages are for each given topic and sections, think of all possibly thinkable problems that may occur and how to combat or control as much to relieve the effects to the objectives of the training. I personally prefer the whole session to be interactive and try to have as much participants be vocal during the sessions but control to setting the amount of time for questions and comments and move on as planned.
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